Nauja logistikos DIO

As announced last week, Jens Antonsen will be leaving his role as Digital and IT Officer (DIO) for the Logistics Division to join the ‘Staying Ahead’ Programme.

Logistics’ new DIO will be Simon Overkær Hansen.

Simon started as a trainee at DFDS Logistics Copenhagen (formerly Speedcargo) in 2007 on the DK/UK traffic. In 2012 he moved to IT to join the Velocity project as part of the implementation team, before moving back to Logistics in 2016 to take up the position as Product Owner for Velocity.

“I am happy that Simon has agreed to take up this challenge; IT solutions are vital to our business, and based on his past positions in both Logistics and IT, Simon is ideally positioned to bridge the two,” says Niklas Andersson, EVP and Head of Logistics.

The new product owner structure for Velocity
The position as product owner for Velocity will be changed into a role in the development teams so there will be a product owner role for each of the three development teams.

“By moving the product ownership back into our development teams, we create cross-functional teams that can be focused and responsible for fuelling DFDS Logistics’ long-term strategic objectives for Velocity,” says Simon.

The new product owner roles will be appointed from the Logistics Fulfilment management team, headed by Camilla Kreiner-Scheffmann. Curzio Carabelli, Lars Møller and Robert Carlsson will take on the product owner roles for Velocity and will continue reporting to Camilla, with a professional dotted line to the DIO.

From left: Curzio Carabelli, Lars Møller and Robert Carlsson

Mėnesio pabaigos uždarymo procedūra "Velocity" pasiekia naują aukštį

The core migration team at DFDS Polska. From left: Alessandra Gramola, Vinoth Krishna and Michal Kierski

Until two years ago, there was no unified process for business units to close the month in Velocity, our core IT logistics system. The closing procedure checks all bookings (transports) and allocates all missing costs and revenue to arrive at a financial result.

Through several workshops, representatives from Velocity, IT Demand, the Logistics Division and local business units have worked hard to find the most optimal way to introduce a standardised and unified process to close the month for all business units on Velocity.

“One of the important goals of this project is that all business units must arrive at their month-end numbers in the same way, and the monthly result must be correct, complete and accurate,” says Jesper van Wijk, Senior Finance Business Partner at Logistics Division.

DFDS Polska – a perfect solution
“To reap all the benefits of standardisation and to be ready to onboard future Velocity users, it was decided to move the month-end closing of accounts procedure in Velocity to DFDS Polska. It is a perfect fit, as the standard month-end closing procedures consist of both transactional tasks and analytical tasks that belong in our Finance Shared Service Centre at DFDS Polska,” Jesper says.

Senior Finance Business Partner Jesper Van Wijk, who is responsible for the Velocity month-end closing procedure.

The core migration team at DFDS Polska are: Vinoth Krishna, Michal Kierski and Alessandra Gramola. The migration process is planned in three phases with a projected completion in mid-2019. Phase 1 is already completed, and Phase 2 kicked off in October. 

Synergies across business units
DFDS Polska will be responsible for the Velocity month-end closing document, where any changes to the procedure will be listed. The changes are made in collaboration with the Logistics Division and representatives of the business units involved.

“The first advantage of moving the procedure to DFDS Polska is already noticeable, as a substantial part of the procedure has been automated. This includes postings on our core accounting system, VISMA,” says Vinoth Krishna, Senior Continuous Improvement Lead and Migration Lead at DFDS Polska.

“I am confident that lots of time and resources will be saved when the Velocity month-end closing procedure is completed by DFDS Polska. This will enable the local business units to concentrate more on continuously improving the business instead of monthly procedures. DFDS Polska can also focus even more on automating the process. This will help onboarding of new users quickly to ensure fast integration into DFDS’ systems,” says Anne Rømer, CFO, Logistics Division.


Projektas Grimsby Fresh - atnaujinta

In March we published an article about the newly-launched Project Grimsby Fresh, which focused on optimising processes and making the fresh fish business in Grimsby more profitable.

Since then the local management has conducted an extensive review of the business together with Strategy & Consulting (S&C). There has been a positive transition which has made the Fresh business profitable again.

“Identifying loss-making runs and finding ways to operate more efficiently have been a main focus. One of our solutions to a more efficient transport was to combine fresh and frozen volumes, which is why we launched Project One Transport that focuses on improving load-filling and truck utilisation.
Strategy & Consulting has changed the way we think in Grimsby – now we always ask ourselves how we can do even the smallest thing just a bit better,” says Ivan Weatherhogg, Operations Director in Grimsby.

The fresh fish delivery provided by Grimsby is highly specialised and provides regular scheduled deliveries throughout the UK. The challenge is that the volumes vary and the delivery pattern changes accordingly to the time of the year and with many processes being done manually in the office, it was difficult adapting to the daily flow and reacting quickly to the amount of fish delivered.

Taking precautionary measures against unpredictable factors like the above-mentioned required more flexibility and transparency, which could be obtained through digital tools.

Velocity implementation – from manual to digital

“We implemented Velocity into the preplanning process on 25 June. Velocity was already being used to invoice customers but is now used for live bookings as well, resulting in improved visibility, flexibility and streamlined processes in the business,” says Ivan. He adds: “Before Velocity, delivery notes were filled in manually in the warehouses and sent with the driver. This process is now replaced with the use of automatic generated delivery notes in Velocity.”

Furthermore, a KPI dashboard has been created for both the fresh and frozen business, which gives a complete overview of their truck profitability and how the areas are performing and developing. This tool provides the transparency needed to allow Grimsby to react quickly and continue to adjust according to seasonality.

“The development in the results in Grimsby are very pleasing and a good reward for all the hard work done by the Grimsby and S&C team. Maintaining focus and improving each day will ensure we continue this positive development,” says Eddie Green, EVP of Logistics.

Greitis gyvena Karlshamne ir Liepojoje

Lapkričio 1 d. "Velocity" vyko mūsų logistikos biurams Karlshamne ir Liepojoje. Labiausiai tikėtina, kad renginys bus prisimintas Liepojoje, kur MD Oleg Bambulyak ir jo komanda Velocity šiltai pritarė šiai įspūdingai kūrinijai.